Set a time for the check
Choose a time when the movement of goods can be controlled. For small businesses, checks can be done by category or periodically so store activity doesn't have to stop for too long.
Prepare a product list
Use a consistent product list so counters don't create new names for items that are actually the same. Barcodes or product codes can help with identification if they're used in your operations.
Count the physical stock
Count the goods that are actually available. Separate damaged goods, returns, or items unfit for sale so the results don't mix different inventory conditions.
Compare with your records
Find the products that have discrepancies. Don't change the numbers right away without checking. Trace purchases, sales, transactions not yet entered, quantity input errors, or other movements of goods.
Document corrections
If a correction is needed, save the reason and time of the correction. A clear history helps prevent the same problem from recurring and makes the next check easier.
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